A Guide for Planning a Successful Golf Outing



Whether the golf outing is for a fundraiser, family reunion, or corporate function, you want it to be a great time for everyone but also serve its purpose. Golfing is recognized as the ideal place for developing strong relationships while competing in a fun, challenging game. Even if you have already planned a golf outing before, these steps may help you improve on the planning or execution of the outing. As one of the best public golf courses near Philadelphia, we have created a list of guidelines to follow when strategizing your next golf event.


One Year Away

–          Pick an appropriate golf course, time and date

Many golf courses book outings up to a year in advance, so the first task is to schedule when the outing should take place according to your needs.

–          Choose a golf format

The format is one of the first things you must decide on in order to determine whether your outing will need a shotgun start, tee times and other features. Some formats you can choose from include Scramble and Low Gross Low Net.

–          Appoint a Tournament Director

The tournament director for your outing should be experienced in playing golf to help make sure the outing and format are set up properly, although he or she does not have to be a pro at it. Choose someone who is dedicated to the purpose of the outing, organized and detail oriented.

–          Pick a Cause

–          Choose Contests and Events to be Conducted on the Course

A couple of ideas can be:

  • Hole-In-One Contest
  • Closest To Pin
  • Longest Drive
  • Straightest Drive


–          Schedule Additional Activities

The country club you choose for your golf outing will work with you on scheduling your event’s activities. Consider food, refreshments, auctions, raffles, guest speakers, etc.

–          Create a Budget

Formulate the entry fee according to the market you are targeting. Then, plan your expenses around the estimate. Don’t forget to budget for unexpected costs.


Nine Months Prior

–          Gather Volunteers

You will need about three to five volunteers during the outing to help with selling sponsorships.

–          Put Marketing Initiatives into Place

A successful event relies heavily on how much exposure the outing receives. Carry out your publicity objectives and spread the word.

–          Sell Sponsorships

Sponsorships, which are developed between local businesses and the tournament, are a method of acquiring the commitment needed to create a successful outing. Some levels of sponsorships include:

  • Title Sponsor
  • Supporting Sponsors
  • Hole Sponsor
  • Registration Sponsor
  • Mulligans Sponsor
  • Beverage Cart Sponsor
  • Reception Sponsor
  • Arrival Package Sponsor


Six Months Prior

–          Order the Invitations

Make sure your invitations are appealing and filled with as many details as possible to attract the participants. Information to include can be:

  • Name of the outing
  • Title sponsor
  • Date and time
  • Tournament director’s name, address and telephone number
  • Entry fee
  • Entry deadline
  • What is included in the outing, such as cart, green fees, dinner, arrival packages, etc.)
  • Contests and prizes
  • Participant’s name, address and telephone
  • The team members’ names, addresses and telephone numbers
  • Handicap information
  • Foursome preferences
  • Shirt size


–          Create Participant List

–          Finalize Food and Beverages, activities, and entertainment


For more information on our golf outings, give us a call at 215-809-2997.